Email 3c:
- Deliver a clear message
- Use correct grammar, vocabulary and punctuation
- Be concise
How to make email more polite:
- Please kindly …
- Please help …
- We would appreciate …
- by my separate email 用另一封邮件
- get back replace reply
- Hi team/Gents, … 群发邮件
- Just to chime in/I’d like to chime in with my idea 插话
- Please chime in here with your thoughts
- I am wondering if you change the design
- If you could …, that would be great
- By any chance, could you help check the data
- as/on a side note/ on a related point 友情提示
- Specifically/Lastly/Finally
- All said/with all that said 说了那么多
- That being said, …话虽如此
- on another front/side
- use issue to replace problem
- bullet points 项目标注
- callout 插图标注
- use regarding replace about
- Just to confirm and echo John. 附和
- This issue needs to be addressed. 讨论考虑
- One thing I’d like to bring up is … 提出来
- When there is delivery issue, please involve the sales team. 牵扯进来
- Thanks for your direction. Follow your direction. 方向指示
- quality concern 担心
- Thanks for your input. 谢谢你的信息
- I’d like your input on it. 请问别人对这件事的看法
- Looking forward to your insight. 高见
- We need to dig into the root cause. 深入研究
- expedite the order 加快
- due date 预计日期
- The parts are due in Shanghai = The parts are expected to arrive in Shanghai.
- That’s perfect timing. 真是好时候
- I checked in with John on what we can do. 获取信息
- I will check in with you tomorrow. 汇报
Prologue:
- Hope you are doing well.
- Hope this email finds you are doing well/great.
- Further to our conversation earlier,…
- As discussed over the phone, …
- As checked with …
- Regrading…
- Please help to clarify…
- As per my email sent on …
- I am writing to confirm/inform/inquire you….
- I am writing to you regarding…
- I am writing in reference to …
- I am delighted to give you the detail about…
- enc…
- As I mentioned earlier about…
- As you requested…
- This is in response to your email today.
Thanks:
- Thanks for your kindly reply.
- Thanks for your prompt reply.
- Thanks for your kindly feedback.
- Received with thanks.
- Well noted.
- Good information.
- Thanks for the updated information.
- Thanks for getting back to me.
- Thank you for your time and consideration.
Apologize:
- I apologize for my late reply.
- Sorry for the delay getting back to you.
- Sorry I have not got back to you sooner.
- Sorry for the inconvenience I brought to your work.
- We are sorry to inform you that…
- I’m afraid I have some bad news.
- I sincerely apologize for this misunderstanding.
Ending:
- Should you have any questions, please let me know.
- If you have any questions, please feel free to reach me out.
- Your kindly corporation is much appreciated.
- Many thanks in advance.
- I hope this information is helpful.
- Our team would appreciate your insights/input on…
- Hope this answers your question. Let me know if further detail/explanation would be helpful.
- I would appreciate it if you could…
Asking for reply:
- We are looking forward to hearing from you.
- Due to the short timeframe for this proposal, prompt reply is greatly appreciated.
- Many thanks for your support.
- Please kindly share us a feedback by today.
- FYI: For your information, For your reference 供参考
- We trust you will share us a feedback at your earliest.
- We hope that you could reply us as early as you can.
- Please kindly update the status with me.
- Please help to reply ASAP.
- Please share us a feedback ASAP.
- Please get back to us by today.
- I did not hear from you yet.
- A prompt reply would help us greatly.
- A prompt reply will be appreciated.
- Your prompt reply would be greatly appreciated.
- Your prompt attention to ths matter would be greatly esteemed.
- As the matter is urgent, please try your best…
Keeping updated:
- I will keep you posted.
- I will keep you updated.
- I will keep you in loop.
- I am looping in *** who is leading…
Attach:
- I am enclosing the details of the matter .
- Attached here to …
- Attached please find the most up-to-date information on/regarding/concerning …
- Attached please find the draft product plan for your review and comment.
- Enclosed is a copy of our latest list.
- Enclosed/Attached please find a copy of our latest list
- I enclose the report for your reference.
- Attached please find the today’s meeting notes.
CC:
- I have put John on copy.
- You can copy Steven going forward.
Add contacts:
- Looping in Steven
- Adding/Added Steven
-
- Steven
Forward email:
- pass me the email
- forward the email to someone
